Agenda Item
Meeting Date:
1/14/2020 - 7:00 PM  
Category:
CONSENT ITEMS - RESOLUTIONS  
Type:
Action  
Subject:
12.4 Resolution No. 030-19/20, Acceptance of the East Avenue Middle School Physical Education Relocatable Classroom Project - Notice of Completion  
:
 
Attachment Summary:
 
File Attachment:
NOC East Ave PE classroom.pdf
 
Quick Summary / Abstract:
 
Background:
At the December 12, 2017, Board Meeting, our Board of Trustees approved the contract with Enviroplex, Inc. for the purchase and installation of a physical education relocatable classroom for East Avenue Middle School (Project).

This building purchase utilized existing, competitively bid public contracts by fellow public agencies. California Public Contract Code allows districts to "piggyback" onto these agreements, thus realizing the savings associated with not needing to conduct a district-specific bid process. Staff worked with legal counsel to create the bridging contract documents between the piggyback vendor and our District that references the terms and conditions.
 
Status:
Enviroplex, Inc. has completed the Project on schedule and within budget. The Bond Program Department is submitting Resolution No. 030-19/20, Acceptance of the East Avenue Middle School Physical Education Relocatable Classroom Project to our Board of Trustees for approval, and is requesting Board of Trustees' direction to file a Notice of Completion (NOC) with the Alameda County Recorder's Office. Filing the Notice of Completion notifies the subcontractors and suppliers that the project is complete, and that they should have been paid by the general contractor. Businesses owed money on this project have time to file stop notices which restrict our District from paying any final retention amounts to the general contractor until the expiration of the required 35-day time period. Should there be any outstanding stop notices on the project, our District will withhold payment from the general contractor as appropriate.  
Fiscal Impact:
The original contract amount was two hundred seventeen thousand nine hundred fifty-eight and 49/100 dollars ($217,958.49) with approved net change orders of fourteen thousand eight hundred twenty-four and 09/100 dollars ($14,824.09). The total contract amount is two hundred thirty-two thousand seven hundred eighty-two and 58/100 dollars ($232,782.58). This is a Measure J funded Project.  
Superintendent's Recommendation
The Superintendent's recommendation is that our Board of Trustees approve Resolution No. 030-19/20, Acceptance of the East Avenue Middle School Physical Education Relocatable Classroom Project - Notice of Completion.  
Approvals:
Recommended By:
Signed By:
Kim McNeely - Bond Program Director
Signed By:  
Kelly Bowers, Ed.D. - Superintendent
 
Vote Results:

Original Motion
Member Chuck Rogge Moved, Member Emily Prusso seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve Resolution No. 030-19/20, Acceptance of the East Avenue Middle School Physical Education Relocatable Classroom Project - Notice of Completion.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Craig Bueno     Yes
Chuck Rogge     Yes
Chris Wenzel     Yes
Anne White     Yes
Emily Prusso     Yes