Agenda Item
Meeting Date: 6/9/2020 - 7:00 PM
Category: DISCUSSION / ACTION ITEMS
Type: Action
Subject: 10.2 Award of Contract for Preparation of District-wide Facilities Master Plan
:
Attachment Summary:
File Attachment:
Master Plan Agreement - 052020-v3.pdf
Quick Summary / Abstract: Staff is requesting Board of Trustees' approval to prepare a District-wide Facilities Master Plan, updating previous facilities plans prepared in 2016.
Background: In 2016, our District worked with an architectural firm to prepare a planning tool for use in implementing Measure J, referred to as the Bond Implementation Plan. This plan has provided a foundation for planning efforts on our campuses for the past four years.

In order to document work already completed, review assumptions and guiding principles, and to clarify future planning and construction efforts on our campuses, staff is seeking to update our District-wide Facilities Master Plan (FMP). Maintaining current master plans is a best practice that allows our campus facilities effort to align with overall campus goals and priorities, and allows informed decisions about resource allocation.

The updated FMP will review and assess facilities needs on all campuses, create master plans for signature projects consistent with current program goals, confirm Board-established core values related to Facilities and guiding principles in our campus work, clarify future priorities, and provide cost estimates of needed improvements.
Status Request for Proposals (RFP) were sent to six firms. Four firms submitted proposals in response to the RFP. Three well-qualified firms were selected to interview based on their previous master planning experience and the strength of their team members. An interview panel of District leaders and Board members interviewed all firms and selected HKIT Architects to guide our District through preparation of a District-wide Facilities Master Plan.
Fiscal Impact The recommended contract amount is three hundred seventeen thousand three hundred twenty dollars ($317,320.00) This is a Measure J funded project.
Superintendent's Recommendation: The Superintendent's recommendation is that our Board of Trustees approve the Award of Contract for Preparation of District-wide Facilities Master Plan.
Approvals:
Recommended By:
Signed By:
Kim McNeely - Bond Program Director
Signed By:
Kelly Bowers, Ed.D. - Superintendent
Vote Results:

Original Motion
Member Chris Wenzel Moved, Member Chuck Rogge seconded to approve the Original motion 'The Superintendent''s recommendation is that our Board of Trustees approve the Award of Contract for Preparation of District-wide Facilities Master Plan.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Craig Bueno     Yes
Chuck Rogge     Yes
Chris Wenzel     Yes
Anne White     Yes
Emily Prusso     Yes