Agenda Item
Meeting Date: 6/23/2020 - 7:00 PM
Type: Action
Subject: 11.8 Award of Contract for Pre-Construction Services including Guaranteed Project Cost (Lease-Leaseback) for the East Avenue Middle School Increment 3 Project
Attachment Summary:
File Attachment:
East Ave MS Preconstruction LLB Contract.pdf
Quick Summary / Abstract: Staff is requesting Board of Trustees’ approval of a pre-construction services and guaranteed project cost contract for the East Avenue Middle School Increment 3 Project.
Background: Our Board of Trustees (Board) approved a pool of contractors qualified to provide Lease-Leaseback (LLB) construction services at the September 17, 2019 Board meeting, for specific projects including the East Avenue Middle School Increment 3 Project (Project).

Pre-construction services allow staff to maximize the benefits of the LLB process including the expertise of the general contractor early in the design development process. Contractor expertise in constructability, logistics and cost control/budgeting are key elements that can significantly benefit the design, implementation, and budget of the Project.

A Request for Proposal (RFP) was issued on May 26, 2020, to contractors approved by our Board to submit proposals for the Project.

The RFP included proposals for pre-construction services and a Guaranteed Maximum Price (GMP) structure for construction of the Project. The cost proposal is based on preconstruction fees and proposed construction fees as a percentage of the total cost to construct the Project. All documents were prepared by legal counsel.

Prior to finalization of the GMP, and prior to Board award of the construction contract, the District will have access to verifiable information regarding all cost including sub-contractor bids, value engineering back-up, contingency breakdown and tracking documents, general conditions breakdown and tracking documents, and contractor fees.

The GMP contract attachments will be provided at the time of the recommended contract approval.
Status Proposals were received on June 10, 2020, and evaluated by staff based on evaluation criteria identified in the RFP, including price, design/value engineering approach, project methods, approach and strategic plan to complete the Project, schedule/delivery date, and responsiveness to the RFP.

Staff is recommending Roebbelen Contracting Inc. as the contractor providing the best value to the District for pre-construction and project construction services to the District.

On April 3, 2020, our Board of Trustees voted unanimously in favor of Resolution No. 051-19/20, Designating Public Works Projects as Essential Government Function and Delegating Authority to Designate Further Public Works Projects as Essential Government Function. This project has been designated as an essential government function public works project.
Fiscal Impact The recommended contract amount is $73,190 for pre-construction services and for proposed construction fees of 14.14%, including general conditions, bonds and insurance, and overhead and profit. This is a Measure J funded project.
Superintendent's Recommendation: The Superintendent's recommendation is that our Board of Trustees approve the Award of Contract for Pre-Construction Services including Guaranteed Project Cost for the East Avenue Middle School Increment 3 Project.
Recommended By:
Signed By:
Kim McNeely - Bond Program Director
Signed By:
Kelly Bowers, Ed.D. - Superintendent
Vote Results: