Agenda Item
Meeting Date:
3/5/2019 - 7:00 PM  
Category:
CONSENT ITEMS - MOTIONS  
Type:
Action  
Subject:
11.7 Measure J Bond Program Contract Amendments/Change Order Ratification  
:
 
Attachment Summary:
 
File Attachment:
Contract Amendments-Change Order Ratification 3.5.19.pdf
 
Quick Summary / Abstract:
Staff is bringing a recommendation forward for Board of Trustees' approval of Contract Amendments and Contract Change Orders for Measure J Bond Program contracts that have been previously approved.  
Background:
During the process of completing projects within a large scale Bond Program such as Measure J, the Livermore Valley Joint Unified School District will enter into many contracts, service agreements, and lease agreements. These contracts are required to be, and have been, approved or ratified by our Board of Trustees. As projects progress, contract amendments, or change orders, are often required for a variety of reasons, and are routine occurrences. These changes are most often authorized at an administrative level so as not to delay the project, and then periodically brought forth to our Board for ratification. This best management practice helps to keep our Board informed of any changes to the scope and cost beyond or below the original contract. This process also serves to provide transparency in the project documentation. The contract amendments and change orders presented are within the project budget and do not require an increase to overall projected costs.  
Status:
On April 18, 2017, our Board of Trustees approved the contract with DLM HED for the Livermore High School Athletics and Aquatics Project. Included in this item is a service amendment for that contract. The service amendment cost is included in the project budget.

On February 20, 2018, our Board of Trustees approved the contract with HY Architects, Inc. for the District-wide Playgrounds Improvements Project. Included in this item is a service amendment for that contract. The service amendment cost is included in the project budget.

On May 1, 2018, our Board of Trustees approved the contract with Robert A. Bothman, Inc. for the Granada High School and Livermore High School Stadium Improvements Projects - Increment 1. Included in this item is a change order for that contract. The change order cost is included in the project budget.

On October 16, 2018, our Board of Trustees approved the contract with Galeb Paving, Inc. for the Marylin Avenue Elementary School Playbox Preparation Project. Included in this item is a change order for that contract. The change order cost is included in the project budget.

Attached to this item is a roster of the changes.
 
Fiscal Impact:
Costs associated with change orders are funded by Measure J.  
Superintendent's Recommendation
The Superintendent's recommendation is that our Board of Trustees approve the Measure J Bond Program Contract Amendments/Change Order Ratification.  
Approvals:
Recommended By:
Signed By:
Kim McNeely - Bond Program Director
Signed By:  
Tim Boczanowski - Bond Program Director
Signed By:  
Kelly Bowers, Ed.D. - Superintendent
 
Vote Results:

Original Motion
Member Chuck Rogge Moved, Member Emily Prusso seconded to approve the Original motion 'The Superintendent's recommendation is that our Board of Trustees approve the Measure J Bond Program Contract Amendments/Change Order Ratification.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Craig Bueno     Yes
Chuck Rogge     Yes
Anne White     Yes
Emily Prusso     Yes